Work on replacing the HVAC system at city hall in Litchfield will take a little bit longer after the city council decided to reject the lone bid the city received for the project during their first meeting of 2020 on Thursday, Jan. 2.
Henson Robinson Company was one of four contractors in attendance for pre-proposal meetings in November, but were the only contractor to bid on the system the city requested. The bid was for $335,855.
City Building Official Gary Baker said that Henson Robinson did an excellent job in bidding on the project, but he believed that there may be other options for the city that would give them the HVAC system they desired at a lesser price. Baker also said that it would be good for the city to have more than one bidder to ensure they are getting a good price.
In addition to rejecting the bid, the council also authorized the solicitation of proposals from vendors for a design-build system. This will allow contractors to design a system that they feel is best for city hall and make a bid for that system.
Nine other motions were also passed by the council, including the acceptance of the Dec. 19 meeting minutes and the transferring of funds and payment of bills.
The council passed motions for pay requests to Loewke and Brill ($85,256.97) for work on the external water main for the I-55 Industrial Park, to Kamadulski Excavating and Grading ($271,183.05) for work on the force main sewer and lift stations at the I-55 Industrial Park, to Gelley Excavating and Construction ($13,320) for utilities infrastructure work at the I-55 Industrial Park and to Brewster Construction ($76,668.04) for work on the Eagle Ridge subdivision project.
Three of the four pay requests passed by a 6-0 margin, with aldermen Tim Wright and Ray Kellenberger absent, while the Brewster pay request vote went 3-3 (with Mark Brown, Dwayne Gerl and Marilyn Sisson voting no and Dave Hollo, Kassidy Paine and Woodrow Street voting yes), with Mayor Steve Dougherty passing the deciding yes vote.
In other business, the council approved the 2020 lease agreement and rules and regulations for both the lake front seasonal camping and the Bi-Centennial Campground season camping, approved the purchase of 16 stainless steel Bradley dual jumbo roll toilet tissue holders for the Lake Lou Yaeger Recreational Area comfort stations from Sustainable Supply for $123 each through a Kilton Fund Grant and approved the purchase of ten Honeywell fire helmets with ten Paul Conway 6-inch shields from Municipal Emergency Services at a cost not to exceed $2,552, with part of the purchase funded by a grant from Walmart.
The council would enter into closed session to discuss litigation at 6:43 p.m. and would adjourn the meeting shortly after that with no further business.
The council’s next meeting will be on Thursday, Jan. 16, at 6:30 p.m. at Corwin Hall.